Capture every inquiry
Website, call, text, and campaign leads enter one organized flow instead of a scattered inbox.
AI appointment engine for HVAC
More leads. More appointments. A stronger HVAC business.
BookedFlow gives established HVAC teams a more consistent way to respond, qualify, follow up, schedule, and learn from every lead.
Human override included Uses approved business information
BookedFlow lead desk
Live workflowNew web inquiry
AC repair request
“Our AC is blowing warm air. Can someone come out this week?”
Lead AI: “I can help with that. What is the best service address and a good callback number?”
Qualified details captured
Next action
Offer real availability
Owner view
One lead, one clear next step.
A sample workflow. Your rules, data sources, and human escalation paths stay in control.
The HVAC lead gap
Missed leads don’t pay the bills.
When calls, forms, and texts arrive while your team is on a job, the next best action can slip away. BookedFlow is built to make the handoff more deliberate.
After-hours inquiry
A potential customer reaches out when nobody is at the desk.
Slow first response
Lead context lives in a voicemail, inbox, or a technician’s phone.
Inconsistent follow-up
Busy days make it easy for a real opportunity to go quiet.
No clear feedback loop
Teams cannot easily see which steps are helping or being missed.
Built for the handoff
A dependable flow from inquiry to booked appointment.
BookedFlow connects practical AI assistance with the rules, calendar, and human judgment that make an HVAC operation trustworthy.
Qualify with context
Lead AI uses only your approved service, area, and availability information to gather useful job details.
Book what is real
Booking AI presents actual calendar openings, sends confirmations, and hands off exceptions to your team.
Follow through
Follow-Up AI sends timely, consent-aware reminders and stops when a person replies, opts out, or needs help.
The AI team, with guardrails
Specialized agents work from your approved playbook.
Every agent has a narrow job: move routine work forward, retain the conversation history, and surface decisions that should stay with people.
Fast, informed first responses
Lead AI
Answers routine questions from your approved knowledge, collects job details, and flags high-priority conversations.
Actual availability, not guesses
Booking AI
Guides qualified prospects toward real calendar openings and sends a clear confirmation trail.
A disciplined next step
Follow-Up AI
Keeps open conversations from being forgotten with rules your team can review and override.
Legitimate feedback requests
Review AI
Asks completed-job customers for honest feedback without fake reviews or rating manipulation.
A plain-English weekly view
Owner AI + Analytics
Shows leads, appointments, follow-up activity, missed opportunities, and recommended next actions.
Your team stays in control. You approve business information, rules, messaging, permissions, and escalation paths; staff can take over any conversation.
Designed for governed automation
Clarity for the owner
Know what happened while you were running the business.
Weekly reporting brings the work into view, so your team can ask better questions and improve the process without drowning in dashboards.
Discuss your lead flowLead visibility
See new inquiries, qualified prospects, active conversations, and stalled follow-ups in one picture.
Appointment context
Track booked appointments and the messages that led to each scheduling decision.
Honest signals
Review conversion rates and missed opportunities when data is available—without inflated guarantees.
Recommended actions
Get plain-language prompts for the next practical improvement to discuss with your team.
Straightforward starting points
Choose the level of operational support that fits today.
Plans are monthly starting points. Final scope depends on your systems, locations, lead volume, and approved workflows.
Monthly plan
Starter
For one HVAC location ready to tighten its lead response.
$497/ month
- Lead capture and qualification
- Automated follow-up workflows
- Calendar booking and reminders
- Review request workflow
- Weekly performance report
Most selected
Growth
For established teams that need deeper automation and visibility.
$997/ month
- Everything in Starter
- CRM integration support
- Old-lead re-engagement
- Owner AI performance assistant
- Campaign tracking
Monthly plan
Pro
For higher-volume operations with tailored workflows.
$1,497/ month
- Everything in Growth
- Advanced routing and escalation
- Custom AI workflows
- Marketing campaign assistance
- Advanced reporting review
Optional paid services can include initial setup, website or landing page work, CRM integration, custom workflows, additional locations, additional campaigns, and advanced reporting.
Practical answers
Questions before a demo.
Start with the real process
See where an AI appointment engine could support your team.
Bring your current lead sources, calendar, and follow-up process. We’ll map a realistic workflow—along with the points that should always remain human.